3 Tech Tools Every Therapist Should Use in 2025
Therapists carry a lot. Emotionally, logistically, existentially. And while your work is deeply human, your tools don’t always have to be. In fact, the right tech can quietly hold the administrative weight—without dulling your presence or disrupting your practice.
Here are three free tools that help therapists simplify scheduling, streamline sessions, and spend less time on notes—so you can stay connected to the work that matters.
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1. Calendly (For Smooth, Stress-Free Scheduling)
Use it for: Client scheduling, rescheduling, and boundaries
Why it’s worth it: Automates the back-and-forth, while keeping you in control
Whether you’re solo in private practice or juggling multiple roles, Calendly is a gift to your calendar—and your sanity.
With the free plan, clients can book sessions based on your real-time availability (without the endless email tag). You can set buffers between appointments, limit how far in advance people can book, and even block out mental health days without announcing it to the world.
Want to offer discovery calls or different session types? You can create separate booking links, each with its own rules. The paid version adds reminders and integration perks, but the free version works beautifully on its own.
Boundaries, built in.
2. Google Meet (For Easy, Accessible Video Calls)
Use it for: Teletherapy that works across devices
Why it’s worth it: Free, secure, and already familiar to most clients
If you’ve ever spent 10 minutes at the top of a session helping a client troubleshoot Zoom, you know: simple wins.
Google Meet is an underrated gem in the therapy world. It’s free with any Google account, requires no software download, and runs smoothly on mobile and desktop. You can create recurring links, use the same link for multiple sessions, and integrate it directly with Calendly.
It also supports screen sharing, which comes in handy for psychoeducation, worksheets, or collaborative goal-setting. And while it’s not built specifically for therapists, it plays nicely with your existing flow.
Sometimes less is more.
3. Tactiq (Your AI-Powered Notetaker)
Use it for: Effortless session transcripts and summaries
Why it’s worth it: Saves you hours, keeps you present
Meet your new (invisible) assistant: Tactiq. It’s a Chrome extension that plugs into Google Meet and turns your calls into accurate, AI-generated transcripts—in real time.
No more scrambling to remember what a client said mid-session. No more reconstructing notes from memory after a back-to-back day. Tactiq captures the conversation, then summarizes it, organizes it, and gives you a head start on documentation.
You stay present. It does the recall.
And yes—it’s secure, GDPR-compliant, and used by thousands of professionals. The free plan is surprisingly generous, but fair warning: once you try it, it might ruin manual note-taking forever.
These aren’t just tools. They’re tiny acts of self-support. Subtle shifts that preserve your time, your energy, your presence. And when the admin gets lighter, the work gets deeper. So here’s to tech support that’s actually…tech support 🥂 Hope it helps!
